Smart HRMS Leave Management System Allows you to manage employee leaves and daily attendance. The system enables you to outline the company’s leave policy and can be integrated with your existing attendance system such as biometric attendance with multiple features like Facial Multi-Biometric, ID Card, etc. Right from leave application to approval, overtime, or leave adjustments; the Leave Management System has been devised to serve most of the leaves’ policies and processes. Employees can quickly apply for leave and an auto email notification for leave application will be sent to the concerned authority to process the same. Further, provision for leave encashment, compensate paid leave, etc. and many more features are available for use.
Leave Management
Ideally from small companies to large enterprises having operations in various countries and different leave policies for every country, our feature-rich application is devised to eliminate all manual efforts in succeeding your company leaves thus giving more clarity to the HR department and making the entire process more transparent.
Managing Leave policy
Set your leave policy within the system itself. Various calendars of a company can be prepared which can have different working days and holidays to manage companies that are present across the geographies and catering to different time zones. The organization can mark optional holidays to let the employee choose from the list provided and can also mark important days, where leaves cannot be taken, into the system. You can set rules for leave policy of the company at the office, designation or even the employee level. HR can define various rules for handling policies at all levels along with validations. Based on the rules outlined for each employee, the system will monitor attendance, leaves and produce reports for the purpose of payrolls and leaves or overtime adjustments.
Strategic Value of Leave Management
While many businesses may not take leave management seriously, the study shows that bad leave management has had a poor influence on business performance. It can affect project deliveries and worker morale negatively. Here are some important business issues, directly linked to leave management:
1-Meeting Project Delivery Deadlines:
The availability of employees directly affects the project delivery plans. While committing to delivery dates, managers need to keep in mind the availability of enough resources. They need to know the top leave days and should commit delivery dates respectively. Also, when crucial projects are nearing deadlines, they should allow leaves prudently.
2-Legal Issues:
Every country has legal rules for employee leaves. For example, the Family and Medical Leave Act(FMLA) in the United States of America – with its full definition of medical conditions and generous leave provisions – can scare employers, particularly smaller organizations that rely on a handful of key employees. Failing to comply with the complex requirements of this law can result in serious liability for both companies and individuals.
3-Emotional Factors:
Getting leaves on time is a major employee comfort factor. Employees have many personal needs that require their absence from the job.
4-Financial Implications:
Accrued leaves are financial liabilities on businesses, particularly paid and privileged leaves that need to be compensated at the time of farewell or as and when required by an employee according to the leave policy. If workers do not take enough leaves, the financial liability of the company increases, and the HR should report this to management at regular intervals.
5-Performance vs. Leaves:
Work-life balance has a direct impact on an employee’s performance. Both, employees who do not take enough leaves (and suffer from stress) and employees who take too many leaves (and are careless towards job) have a negative impact on their performance. Both types of employees need to be monitored carefully and coached on maintaining a productive work-life balance.
- Leave Trends: Many workers tend to take leaves during the festive seasons. An HR administrator should keep a watch on the times when a large number of workers apply for leave. These metrics help top executives in decision making, especially about project delivery dates.
- Employee Availability: This shows the number of workers available for work in the current quarter or at any given time span.
- Employee Leaves Balance: This shows the remaining leaves of different types for the workers, both department and company wise. This helps the finance department estimate accrued leave liability of the company at a given time.
- Leave Rejection: This shows the number of leaves rejected by the manager in the last quarter / six months. An increasing number of rejections must be reviewed, as these may impact the employee’s morale.
- Leave Acceptance: This shows the number of leaves signed by the supervisors in a given span.
- Employees with “No leave in the quarter”: This gives the list of workers who have not taken any holiday in the quarter. HR Administrators should find out the probable causes and even counsel workers if they are placing themselves under stress.